If your company frequently seeks bids for facility related work, and does so without a request for proposal, you are likely not getting good results. Your company probably pays for a lot of change orders due to misinformation. Contractors bid jobs based on information- and the old saying garbage in equals garbage out. If you tell the contractor what to price, you have no fallback when the contractor doesn’t deliver the results you want. If you allow the contractor to develop the scope of work, you are giving the contractor the blank checkbook.
Without an RFP, how can you be sure each prospective bidder is hearing the correct information? A good request for proposal (RFP) provides all the information a prospective bidder would need to provide a proposal for the service. The RFP answers all the questions, the what’s, the why’s and the how’s that you seek. A good RFP also levels the playing field to ensure you get the same level of communication to each prospective bidder.
The JDI team has written hundreds of RFP’s for mechanical services, custodial services, and other types of facilities services. We do not bid jobs to which we write the RFP, which allows us to write to the client needs.
Our process includes a pre-proposal development meeting to get to know the requirements and to review the service requirements. A written draft RFP will be developed and reviewed with the client. The final document will be sent to the client via flash drive.
The Request For Proposal development rate is $160/hour. Typical development time is between 16-24 hours including pre-proposal meeting. Travel expenses are billed at actual expense plus 20%.
Specializing in Unique Facilities Operation and Management Needs 